Best fit
- Marketplace or processor deposits do not match sales reports
- Fees, refunds, reserves, or chargebacks are buried in payouts
- Books need source-backed payout workpapers before month-end close
Account-Flow service
Payout reconciliation for ecommerce sellers
Prove the money trail from sales platform activity to the deposit that landed in the bank.
Built for ecommerce books where deposits do not explain themselves.
Ecommerce deposits rarely equal clean revenue. Shopify, Amazon, Walmart, Etsy, eBay, TikTok Shop, PayPal, Stripe, and other channels all hide fees, refunds, reserves, chargebacks, tax, timing differences, and adjustments inside payout reports.
Account-Flow rebuilds the gross-to-net trail so the owner, accountant, and close process can see what sold, what was deducted, what was held, and what actually reached the bank.
What this fixes
- Unexplained deposits
- Duplicate or missing payout entries
- Fee/refund/tax timing gaps
- Unsupported clearing balances
Where it connects
- Shopify, Amazon, Walmart, Etsy, eBay, TikTok Shop
- PayPal, Stripe, Afterpay, Klarna, bank deposits
- CSV/XLSX reports and accounting records
What we look at
- Sales-platform payout and settlement reports
- Gross sales, discounts, fees, refunds, reserves, chargebacks, and tax lines
- Bank deposits, split deposits, timing differences, and missing batches
- Clearing balances or accounting entries that are not source-backed
What you get
- Gross-to-net payout workpaper
- Deposit tie-out by platform, processor, or payout batch
- Exception list for missing or unsupported items
- Close notes that explain what matched, what changed, and what still needs review
Process
How Account-Flow runs this service.
1Collect source payout and settlement files
2Map gross sales to fees, refunds, taxes, reserves, and deposits
3Flag unsupported timing differences or clearing issues
4Package the reconciliation for monthly close review
Questions
Common questions before you start.
Is payout reconciliation the same as bookkeeping?
No. This is the source trail that supports the books. It explains how platform sales became bank deposits.
Can this work with CSV exports?
Yes. Account-Flow can work from platform exports, payment reports, bank detail, and CSV/XLSX files when APIs are not available.
Which package usually covers this?
Payout reconciliation is part of Base monthly support when the account is a fit.
Next step
Ready to clean up the payout trail?
Start with Base if payout reconciliation and monthly close support are the core need.